SAP 2011-2012

2011- 2012 Satisfactory Academic Progress (SAP)

Federal regulations require Wallace State Community College (WSCC) to establish Standards of Satisfactory Academic Progress for student financial aid recipients. These regulations require that your entire WSCC record be reviewed for satisfactory academic progress, including terms for which you did or did not receive financial aid.

WSCC Standards of Satisfactory Academic Progress measure a student’s performance in the following three areas: completion rate, cumulative grade point average (GPA), and maximum time frame. The Financial Aid Office is responsible for ensuring that all students who receive federal and state aid are meeting these standards. The standards of Satisfactory Academic Progress apply for all Title IV financial assistance programs including Federal Pell Grant, Federal Work-Study (FWS), Federal Supplemental Education Opportunity Grant (FSEOG), Federal Family Education Loans (Stafford and PLUS), as well as assistance from the state.

In addition, students who completely withdraw are subject to the WSCC Return of Title IV (R2T4) Funds Policy. This federal policy requires Title IV financial aid recipients who completely withdraw from classes prior to completing 60% of any given term to repay a portion of any grants and loans received to the Title IV financial aid programs.  The R2T4 policy also states that a student who unofficially withdraws prior to the 60% (stop attending) will also be required to return a portion of the funds received for the term.

Completion Rate
Each year, a student’s academic progress will be reviewed by comparing the number of attempted credit hours with the credit hours earned. This includes any course for which the student has remained enrolled past the Drop/Add period. The academic records of all students are reviewed based on: (1) the number of semester credit hours attempted and percentage of credit hours completed; (2) cumulative grade point average (GPA); and (3) maximum time frame allowed for completing the degree requirements.

The following are considered when evaluating a student's satisfactory academic progress:

  • • Withdrawals (W, WP and WF), incompletes (I and IP) and failures (F) are considered attempted but not earned hours.
  • • Repeated courses and courses for which the student has been granted academic bankruptcy are included in the calculation of both attempted and earned hours. A student is allowed to repeat a course only twice.
  • • Audited courses are not considered credits attempted or earned. Students can not use Title IV funds to pay for audited courses.
  • • Transfer credits do not count in the calculation of the GPA, but they are included in the calculation of both attempted and earned hours.
  • • Pell Grant and Loan recipients are required to maintain a 2.0 each year.

Maximum Time Frame
A student's eligibility for financial aid will be terminated at the point where 96 credit hours have been attempted for an associate degree, and when 150 percent of the total hours required, as stated in the College catalog, have been attempted for a certificate. All attempted hours are counted, including transfer hours, whether or not financial aid was received or the course was successfully completed. A maximum of 20 semester credit hours of remedial courses will be excluded from the 96 semester credit hour determination. Title IV funds will only pay for 20 credit hours of remedial courses and cannot pay for a remedial course more than three times.  Students are allowed a total of three program changes while receiving financial aid.  Students must appeal to use the aid for more than three programs.

Academic Progress Evaluation
A financial aid recipient’s satisfactory academic progress is evaluated at the beginning of each academic year (prior to Fall Semester), at the time of enrollment. At that time, a student will either be in good standing or denied financial assistance for future enrollment periods. The student must meet all three progress requirements (completion rate, GPA, and be within the maximum time frame) to remain in good standing. Students must appeal to be considered for financial aid if they are behind in any part of  SAP.  Students will be notified by the Financial Aid Office if they are denied financial aid due to progress.

Students may appeal their denial status by submitting an Appeal Form to the Financial Aid Appeals Committee. Appeal Forms may be picked up in the Financial Aid Office or by going to the Financial Aid web page under forms.

To appeal the financial aid denial, a student must, within 15 calendar days of notification, submit to the Financial Aid Office a signed Appeal Form explaining why he or she should not be suspended. A student may appeal due to mitigating circumstances (medical problems, illness, or death in the family, or employment changes). Documentation verifying the situation may be requested. The Appeal Committee will consider the appeal and render a decision, which the Director of Financial Aid  will convey in writing to the student within two weeks of the student's appeal.   Students who are approved on appeal  must earn grades of “C' or better in each class, with no withdrawals (grades of W, WP, WF, I and IP calculate as hours attempted in Financial Aid SAP Policy).   Appeals are continued on a semester by semester basis until the student is current with SAP.  Students who fail to complete the terms of the appeal will be expected to catch up on their SAP using their own means before they will be considered eligible to receive financial aid.

Decisions made by the Appeal Committee are final. Deadlines for appeal are found on at by looking on the Financial Aid page. Click on forms and choose the Financial Aid Appeal. The packet contains the forms, instructions and deadlines.